Are printer and printer ink costs crippling your small business? This list of cost-saving know-how may be able to help out with that problem.
1. Try to ensure that everyone in the company is aware of all the different print settings and abilities. Ensure they are familiar with how to change font sizes and margins, make double-sided documents and copies, and how to just print a selection or a certain page instead of a full document. Printing color pages in black and white is a measure that can be used to cut color ink usage. Color ink is more expensive than black ink.
2. Things like the print preview feature should be used by everyone in the office to look at their documents before they print them to check for glaring errors that can easily be fixed before wasting paper.
3. Consider investing in a laser printer instead of an inkjet printer. An inkjet is more expensive because it prints at between 4 and 12 cents a page, but a laserjet costs as little as 1 to 3 cents a page. The initial investment is more for a laserjet printer, but the savings will add up quickly, especially if your company prints a lot of pages each day.
4. Remember and remind your officemates to look for a printer-friendly option on a web page. There are often fewer or no pictures on these pages, so the total printing cost will be lower.
5. If your office is using an inkjet printer, you can take advantage of ink refill kits or get cheap ink cartridges on the web from retailers like 4inkjets.
6. Instead of printing a copy of a doument, encourage your office to send electronic copies via email. Rather than printing out a paper draft of a document, use a USB drive to store the file.
Using these tips in your office will probably see slow results at first, but if everyone works together, the cost savings and overall green effect will have a very positive impact.
I like inkcartridges.com. They always have good deals on cheap ink cartridges.
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